Marketing Project Manager

Job Overview

IWG is seeking a competent and detail-orientated Marketing Project Manager to work in the Marketing Production Team and support on managing global projects. This role is key in supporting the Head of Production with their overarching responsibility in organising, planning and delivering projects across the marketing department. The role requires a number of disciplines and requires exceptional organisation, planning and management skills as well as attention to detail.  As a project manager you must be adept and comfortable managing multiple projects whilst also ensuring best-in-class project delivery standards are being met

The ideal candidate will have a solid understand in project management as a discipline, be detail orientated, excellent organiser, a strong communicator and have a a good understanding of marketing. The role reports into the Head of Production and will support their vision and strategy so that as a team they can organise and deliver world-class projects

Key Responsibilities

• Develop a strong understanding of Project Management (PM) policies, standards, and requirements
• Draft key project documents such as initiation and scoping artefacts for review by Programme Managers
• Coordinate working groups with project owners, draft meeting minutes, record attendance, and track follow-ups
• Organize and facilitate meetings and workshops, ensuring stakeholder engagement and action tracking
• Maintain issue trackers and create progress reports for senior management meetings
• Follow up with issues and risks with owners across departments to obtain monthly status updates.
• Review status updates to ensure they are clear, concise, and actionable
• Monitor upcoming milestones, deliverables, budget and due dates, ensuring timely completion
• Support all PM team to ensure adherence to PM standards
• Respond to ad-hoc requests for governance and standard project status reports.
• Assist and support with other ad-hoc tasks as required
• Liaise with Business PMOs, reporting and shares best practice
• Assisting on the maintenance of Processes, Standards & Templates

Key Skills Required

• Strong oral and written communication skills – ability to articulate issues and provide clear status updates
• Comprehensive analytical skills incorporating problem-solving and follow-up capabilities
• Proficiency in MS Excel. MS PowerPoint
• Highly organized and structured approach to project management and team management
• Ability to multi-task and track multiple workstreams effectively

Qualifications

• 4+ years of experience in project management or a related field, with a focus on marketing and/or operations
• Proven experience in project management with a strong emphasis on maintaining standards and ensuring timely delivery
• Experience of working in a sales driven organisation
• Strong communication skills and a background in working with agencies and multiple stakeholders
• Excellent written and verbal communication skills, with the ability to follow and adhere to guidelines and direction.
• A customer-centric mindset with a passion for delivering exceptional projects
• A relevant certification in Prince 2 or equivalent would be beneficial.
• Based in an EU time zone (or the US, our largest market) to facilitate team collaboration and agency management.

About the company

IWG has been at the forefront of flexible working for more than 30 years. With over 3,500 locations around the globe, spanning brands including Regus, Spaces, Signature and HQ, we have made it possible for businesses of all sizes to make the transition to hybrid working, empowering employees to work wherever and whenever is most convenient.

We help more than 8 million people and their businesses to work more productively, supported by a choice of professional, inspiring and collaborative workspaces, communities and services.

As the world’s leading provider of hybrid work solutions, with four times the number of locations compared to its nearest competitor, IWG is already working with over 80% of the Fortune 500 and counts businesses including Amazon, Netflix, EY and Uber amongst its customers.

Companies of all sizes are shifting to flexible working to lower costs, improve employee retention and lower their carbon emissions. The flexible workspace is expected to grow by 600% by 2023, when 30% of all office space will be hybrid. We are growing our network faster than ever to keep up with demand from customers as we work towards our goal of reaching 30,000 centres.

Carbon Neutral Workplaces

IWG’s purpose of helping everyone have a great day at work, while protecting people and the planet is at the heart of everything we do. We are proud to supply all of our customers worldwide with carbon neutral workplaces, and we have a strong climate action plan in place to help us achieve our objective of Net Zero emissions by 2040.

Leading Employer Award

IWG is proud to be the recipient of a Leading Employer Award in both 2022 and 2023. Awarded exclusively to the top 1% of employers, the accolade is testament to our diverse global workforce and the role everyone plays in bringing our purpose, culture and values to life, every single day.

Join us at https://careers.iwgplc.com/home