Corporate Secretarial (“CoSec”)

Job purpose

• The CoSec will be responsible for corporate housekeeping, ensuring that the necessary requests across the 120+ countries operated in are appropriately and effectively addressed by the Group’s Global Shared Service Centre (“GSC”) corporate secretarial or local finance teams
• Manage the administration of local and/or global outsourced cosec providers.
• Serve as Corporate Secretary for some legal entities
• Act as the Data Protection Officer and Legal Representative where needed
• Excludes public company activity and certain other head office entities
• The role is based in Zug

Duties and responsibilities

• Serve as Cosec Manager responsible for conducting and overseeing directors’ meetings, including preparations of related minutes and certificates, safekeeping and preserving the integrity of the minutes / certificates as well as other official corporate records, preparing and submitting reports required by the authorities, and performing such other duties and responsibilities as required by local regulations
• Ensuring that the GSC corporate secretarial team (together with local cosec providers) executes all relevant tasks as the business requires. Tasks include but not limited to: Diligent Entities corporate data management and monitoring, new entity incorporation in local jurisdictions including locally registering any company update such as director change, address change, shareholding change, intercompany agreement preparation and execution including registration of security agreements, minutes or resolutions preparation including arrangement of signatures, local application for liquidations, and other related corporate housekeeping tasks
• Ensuring that local finance team executes all relevant cosec tasks as the business requires. Tasks include but not limited to: New entity incorporation in local jurisdictions including locally registering any company update such as director change, address change, shareholding change, intercompany agreement preparation and execution including registration of security agreements, minutes or resolutions preparation including arrangement of signatures, local application for liquidations, and other related corporate housekeeping tasks
• Working closely with the Group legal team to ensure that the corporate strategy is correctly reflected in the local entity set ups
• Guide GSC and local finance team when new COSEC processes and requirements are implemented

Candidate Profile / Experience

• Experience in Corporate Secretarial and administrative processes for large or geographically diverse companies
• High integrity and commitment to work
• Cross functional collaboration and team player
• Experience of managing a team and working on multiple deliverables
• Dynamic, hands-on, proactive self-starter willing to take ownership of processes
• Excellent communication skills (written and verbal), with proven ability to communicate across all levels within the organization and with external parties
• Strong analytical skills and ability to problem solve
• Resilient, able to work under pressure and manage difficult stakeholders  

About the company

IWG has been at the forefront of flexible working for more than 30 years. With over 4,000 locations around the globe, spanning brands including Regus, Spaces, Signature and HQ, we have made it possible for businesses of all sizes to make the transition to hybrid working, empowering employees to work wherever and whenever is most convenient.

We help more than 8 million people and their businesses to work more productively, supported by a choice of professional, inspiring and collaborative workspaces, communities and services.

As the world’s leading provider of hybrid work solutions, with four times the number of locations compared to its nearest competitor, IWG is already working with over 80% of the Fortune 500 and counts businesses including Amazon, Netflix, EY and Uber amongst its customers.

Companies of all sizes are shifting to flexible working to lower costs, improve employee retention and lower their carbon emissions. The flexible workspace is expected to grow by 600% by 2023, when 30% of all office space will be hybrid. We are growing our network faster than ever to keep up with demand from customers as we work towards our goal of reaching 30,000 centres.

Carbon Neutral Workplaces
IWG’s purpose of helping everyone have a great day at work, while protecting people and the planet is at the heart of everything we do. We are proud to supply all of our customers worldwide with carbon neutral workplaces, and we have a strong climate action plan in place to help us achieve our objective of Net Zero emissions by 2040.

Leading Employer Award
IWG is proud to be the recipient of a Leading Employer Award in both 2022 and 2023. Awarded exclusively to the top 1% of employers, the accolade is testament to our diverse global workforce and the role everyone plays in bringing our purpose, culture and values to life, every single day. 

Join us at https://careers.iwgplc.com/home