About the Company:

IWG has been at the forefront of the flexible workspace revolution for more than 30 years. We have made it possible for organisations and individuals everywhere to take a new approach to the traditional working day. We have over 3,400 locations across over 110 countries allowing millions of people every day to have a great day at work.  

Our customers are start-ups, small and medium-sized enterprises, and large multinationals. With unique business goals, people and aspirations. They want workspaces and communities to match their needs. We provide them with choice through our portfolio of brands, covering serviced offices (Regus, Spaces, HQ, Signature and No18), commercial real estate brokerage and managed office solutions.  

Join us at www.iwgplc.com 

Job Purpose:

• Ensure accurate and timely updating of legal entity information in Blueprint
• Ensure completeness of agreements and other corporate records
• Implement data control checks

Duties and responsibilities:

• Serve as point of contact of stakeholders for CoSec activities
• Ensure CoSec and related administrative activities, documents and reports are accomplished on time and free of error
• Prepare standard intercompany agreements and other documents using approved templates
• Obtain Group approvals for company formation requests
• Set up new companies in Blueprint
• Update legal entity information in Blueprint based on completed change template from local teams
• Upload documents in DocuSign for electronic signature or coordinate with local teams where physical signature is required
• Upload documents in Blueprint for storage
• Assist in filing and sorting documents related to Philippine operations
• Manage CoSec SharePoint
• Where required or requested:
  • Coordinate directly with 3rd party service providers for company formation
  • Assist in tax reporting and statutory compliance activities (e.g. downloading reports from SUN system)
  • Assist in filing and sorting documents related to Philippine operations
• Perform other tasks assigned by the CoSec Legal Manager

Qualifications:

• At least 5 years of experience as legal or commercial finance assistant
• Proficient in MS applications, Blueprint
• Strong communication skills – written and verbal
• Able to prioritize tasks, manage issues and produce results in a timely manner
• Can work well under pressure and with minimal supervision

Work Conditions:

• Hybrid arrangement: Onsite every Monday and Tuesday
• Shift schedule: Monday to Friday, 1 PM to 10 PM
• Equipment: Laptop and other peripherals will be provided by the company