About the company
IWG has been at the forefront of the flexible workspace revolution for more than 30 years. We have made it possible for organisations and individuals everywhere to take a new approach to the traditional working day. We have over 5,000 locations across over 110 countries allowing millions of people every day to have a great day at work.
Our customers are start-ups, small and medium-sized enterprises, and large multinationals. With unique business goals, people and aspirations. They want workspaces and communities to match their needs. We provide them with choice through our portfolio of brands, covering serviced offices (Regus, Spaces, HQ, Signature and No18), commercial real estate brokerage and managed office solutions.
Join us at www.iwgplc.com

Overall Responsibilities
The Lease Administration Reports Analyst plays a key role in supporting the operational efficiency of the Lease Administration team by managing reporting deliverables, system access administration and management, project tracking, and process documentation. This role is ideal for someone who is highly organized, analytical, and tech-savvy, with a strong focus on data accuracy, compliance, and cross-functional collaboration.

Key Responsibilities:

• Project Management & Tracking
  • Monitor, track, and update progress of the Lease Admin project plan.
  • May prepare summary dashboards and trackers for the team.
• System Access Administration
  • Handle user access setup, deactivation, and role changes in the lease admin system.
  • Conduct regular system access reviews
  • Ensure compliance with access control procedures and support audits.
• Reporting
  • Create/Generate and distribute regular lease admin reports to stakeholders across departments.
  • Manage reporting calendar and ensure timely, accurate data delivery.
  • Recommend improvements in reporting processes, templates, or visualizations.
• Documentation & SharePoint Management
  
  • Organize and maintain team SharePoint folders, ensuring structured file storage and version control.
  • Support development of process manuals, SOPs, training guides, and other internal documents.
• Team Support
  
  • Act as a key resource for cross-functional coordination involving Lease Admin systems, data needs, and project timelines.

Position Requirements:

• Bachelor’s degree in Business Administration, Information Systems, Real Estate, or a related field.
• 3+ years of experience in Lease Administration, Project Coordination, or System/User Access Management.
• Proficient in Microsoft Excel, including pivot tables, advanced formulas, and dashboards.
• Familiarity with user access management tools and internal control protocols.
• Experience with real estate systems or lease admin platforms (ManagePath strongly preferred).
• Skilled in documentation and SharePoint management.
• Proven project tracking and reporting experience.

Attributes, Competencies and Qualifications:

• Detail-oriented and organized, with strong documentation skills.
• Strong communication and stakeholder coordination skills.
• Analytical and solution-oriented mindset.
• Comfortable handling sensitive data and access-related processes.
• Comfortable with a hybrid set up working across different time zones and teams.
• Adaptable in dynamic, fast-paced environments.