Job Title: Procurement Support Manager

Location: Flexible, Remote

Job Summary: The Procurement Support Manager will support the Procurement team in managing supplier relationships, creating purchase orders (POs), managing tenders, and reporting performance based on Service Level Agreements (SLAs). This role involves coordinating with suppliers, managing contracts, and ensuring the efficient procurement of goods and services related to maintenance, repairs, and refurbishments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities:

• Supplier Management:
• Develop and maintain strong relationships with suppliers and vendors.
• Monitor supplier performance and ensure compliance with contractual terms.
• Conduct regular reviews and assessments of supplier capabilities and performance.

• Purchase Order (PO) Creation:
• Prepare and manage purchase orders for maintenance, repairs, and refurbishment projects.
• Ensure accuracy and completeness of POs and maintain records for audit purposes.
• Coordinate with suppliers to ensure timely delivery of goods and services.

• Tender Management:
• Prepare and manage the tendering process, including the creation of tender documents, evaluation criteria, and timelines.
• Coordinate and manage the evaluation of tender submissions.
• Negotiate terms and conditions with suppliers and vendors.
• Ensure compliance with company policies and procurement regulations.

• Performance Tracking and Reporting:
• Develop and maintain performance trackers based on SLAs.
• Analyse procurement data to identify trends, inefficiencies, and areas for improvement.
• Prepare and maintain reports on procurement activities and supplier performance.

• Contract Management:
• Assist in the preparation and management of contracts with suppliers and vendors.
• Monitor contract performance and ensure adherence to agreed terms and conditions.
• Address any issues or disputes that arise during the contract period.
• Process Improvement:
• Support the implementation of process improvements to enhance procurement efficiency and reduce costs.
• Identify and implement cost-saving opportunities without compromising service quality or compliance.

Qualifications:

• Education: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Experience: experience in procurement, supply chain management, or a related field.
• Skills:
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented with strong organizational skills.
• Knowledge of procurement software and tools is a plus.

Personal Attributes:

• Proactive and self-motivated.
• An abundance of energy.
• Ability to work under pressure and meet deadlines.
• Strong ethical standards and integrity.
• Willingness to learn and adapt to new challenges.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

About the company

IWG has been at the forefront of flexible working for over 35 years. With nearly 4,000 locations around the globe, spanning brands including Regus, Spaces, Signature and HQ, we have made it possible for businesses of all sizes to make the transition to hybrid working, empowering employees to work wherever and whenever is most convenient.

We help more than 8 million people and their businesses to work more productively, supported by a choice of professional, inspiring and collaborative workspaces, communities and services.

As the world’s leading provider of hybrid work solutions, with four times the number of locations compared to its nearest competitor, IWG is already working with over 80% of the Fortune 500 and counts businesses including Amazon, Netflix, EY and Uber amongst its customers.

Companies of all sizes are shifting to flexible working to lower costs, improve employee retention and lower their carbon emissions. The flexible workspace is expected to grow by 600% by 2023, when 30% of all office space will be hybrid. We are growing our network faster than ever to keep up with demand from customers as we work towards our goal of reaching 30,000 centres.

Carbon Neutral Workplaces

IWG’s purpose of helping everyone have a great day at work, while protecting people and the planet is at the heart of everything we do. We are proud to supply all of our customers worldwide with carbon neutral workplaces, and we have a strong climate action plan in place to help us achieve our objective of Net Zero emissions by 2040.

Leading Employer Award
IWG is proud to be the recipient of a Leading Employer Award for the last 4 years. Awarded exclusively to the top 1% of employers, the accolade is testament to our diverse global workforce and the role everyone plays in bringing our purpose, culture and values to life, every single day. 

Join us at https://careers.iwgplc.com/home